Conference Call Tips to Help You Have a Successful Conference Call
most business task advantage of conference calls since it helps people conduct meetings without the need of traveling from place to place. So that the meeting becomes a productive time, it is important that you plan for the meeting well since there will also be several people in attendance. Below are some of the quick tips to help guide you have a successful conference call.
Before using the conference call features in a meeting, it is important that you learn how to use the features before you use them. Conference calls are such important meetings and the last thing you want to do is waste everyone’s time by not knowing how to use the features at your disposal. Ensure that you are familiar with the various features before the conference call since this will give you more confidence during the meeting.
When it comes to what is being discussed, it is important that you circulate the agenda of the meeting to people who will be attending the meeting before the meeting so that people are on the same page when it comes to the discussions. When you provide an agenda, it is easy to have a structured meeting that help people prepare way in advance. It is easy for people to gather the relevant information they will need for the meeting when you circulate the agenda in advance.
conference call meetings are productive when you invite people that need to be in the meeting. You avoid having too many people when you invite the people that only need to be in the conference call. ideally, you should have four or five people in conference calls since this eliminates having too many people and many opinions.
Like any other meeting, it is important to summarize and follow up on what has been discussed in the meeting. If possible, you can record the conference calls to ensure that you have a record of the meeting and you are able to follow through on the issues discussed. Identify issues that need further exploration after the meeting as well as thank people for their time during the meeting when you are doing follow up for the conference call.
To make the meeting productive, do not shy away from using additional conference call features. one of the useful features that you can use is the mute button, it can help you get control of the meeting so that people are able to focus their attention to who needs to speak and it can be useful if you want to ask specific people specific questions. Another greta feature that you can take advantage of is one that allows you to share visual charts with other people in the conference calls so that people are looking at the same thing and this becomes helpful.